Sequence of Steps in the Final Thesis/Project Phase (Phase III)

This page explains the steps students need to follow once they have completed 16 units of coursework and need to begin thinking about their final project. Step-by-Step Instructions for completing the final project are available through the HUX Office.

You will find a lot of valuable information on the Thesis/Project Information page of the CSUDH Office of Graduate Studies. Not all of the information on this page applies to HUX students. But near the bottom of the page you will find links to the CSUDH Thesis and Project Guide in Adobe PDF and Word versions. HUX students must follow this guide closely in preparing their capstone thesis or project.

Complete following steps in the following order in order to assure timely progress to completion of your Final Thesis or Project.

Action (refers to action by the student unless otherwise noted): May be done simultaneously with other work: Should be submitted: Amount of time to allow for completion or signoff: Notes: When completed:
Submit the  Advancement to Candidacy forms Yes After completing 16 units, and at least one trimester prior to submission of HUX 598 proposal One trimester Request via HUX registration form  
Submit the Application for Award of Degree Yes At the same time as the Advancement to Candidacy Exam Approximately three weeks after receipt $35 fee is required  
Graduation Unit does preliminary degree check Yes Automatic N/A Student and HUX Office will be sent a copy  
HUX 598 Process:          
Submit HUX 598 contract and thesis proposal Yes As soon as Advancement to Candidacy Exam results are received One trimester Request contract via HUX registration form  
Submit IRB approval request if needed* Yes Along with HUX 598 contract and thesis proposal At least one trimester Contact IRB office directly  
Register in HUX 598 Only with the prior written approval of the HUX Coordinator When all Phase I and Phase II work is completed, the Advancement to Candidacy Exam has been signed off and the Application for Award of degree has been submitted About 4-6 weeks. You must enroll by mail, not by phone or online due to the permissions needed. HUX 598 contract must be signed by a mentor in order to receive authorization for registration  
Take and complete HUX 598 course Only with the prior written approval of the HUX Coordinator Initial proposal is revised and finalized under the guidance of the faculty mentor Complete by the end of the trimester of registration Permission may be sought to enroll past registration deadline  

 

Action: (refers to action by the student unless otherwise noted) May be done simultaneously with other work: Should be submitted: Amount of time to allow for completion or signoff: Notes: When completed:
HUX 599 Process:          
Submit HUX 599 contract for approval and signatures No As soon as signoff and approval have been received on the 598 proposal One trimester Include a copy of the approved proposal from HUX 598  
Register in HUX 599 No Prior to beginning of trimester of desired enrollment About 4-6 weeks. You must enroll by mail, not by phone or online due to the permissions needed. Permission may be sought to enroll past registration deadline  

Take and complete HUX 599 course

 No Follow the guidance and instructions of the mentor regarding submissions At least one trimester.  Completed faculty committee  process includes review and signoff by all three faculty committee members** Routing of preliminary materials (e.g., early drafts) may be done directly between student and mentor at mentor's discretion  
Submit mentor- approved final thesis or project to the HUX office** No One copy, on plain paper; signature page only should be on 25 percent cotton-content bond paper Thesis will be routed by the HUX office to the student's committee ASAP Refer to current edition of the CSUDH Thesis and Project Guide for formatting specifications  
HUX office or mentor returns Thesis or Project to student for revisions if needed No Submit thesis or project again after making requested revisions This is up to the student; be aware of deadlines for Graduate Studies submission Mentor may choose to route the work to 2nd and 3rd Readers without requesting student revisions  
Thesis or Project routed to 2nd and 3rd committee Readers No Routing will be done by the HUX Office At least one trimester Readers are usually given 2-3 weeks to complete their evaluations but may need additional time  
HUX office returns Thesis or Project to student No Prior to Graduate Studies deadline for the trimester of anticipated graduation At the discretion of the student Late submissions will be held over for the following trimester  
Second review by faculty committee, if needed No ASAP

At the discretion of the student's mentor and/or

committee

 May involve another complete review cycle, depending on the success of requested revisions  
Submission of Change of Graduation Date form/fee, if required Yes As directed by the HUX Office 2-3 weeks $10 fee  

HUX office submits the work for Graduate Studies Office review

 No Prior to the published deadlines as listed in the HUX Thesis and Project Guide and online About 6-8 weeks All routing is done through the HUX Office  
HUX office returns the work to student, with UMI / depository forms and information No N/A ASAP Student will be provided with a marked draft and a checklist of the needed revisions  
Pay UMI/depository forms/fees Yes With the second submission to Graduate Studies   Worksheet will be provided to assist student in the calculation of required fees  
Revise draft and resubmit it to Graduate Studies; obtain final approval No According to the deadline given for resubmission 1-3 weeks Student will be notified by Graduate Studies when final approval is granted***  
After final approval of Thesis or Project:          
Letter verifying completion of degree can be provided after Graduate Studies' final approval     1-2 weeks Request from the HUX Office at the time of second submission to Graduate Studies  
Student may submit personal copies for binding by library No According to the deadline given for submission ASAP Copies and required depository materials should be sent to the HUX Office for delivery to the library  
HUX office submits HUX 599 grade into student's record No HUX Office will submit Change of Grade after final sign off of thesis/project by the Graduate Studies Office About 2-3 weeks See the CSUDH catalog for the campus policy on submission of Phase III final grades  
Library thesis officer submits approval of library's depository requirements to the Graduation Unit Yes Will be processed ASAP      

Graduation Unit evaluates requirements for clearing of degree

 No N/A 6-8 weeks after the official date of graduation Validations of sixth and seventh year course work, as well as Revision of Advisement forms, will be provided by the HUX Office if required  
Admissions and Records mails diplomas to successful candidates     Approximately 2 weeks after the degree is posted    

 

*Any thesis/project work that will involve the use of human subjects (for interviews, surveys, modeling, etc.) must be cleared by the Research and Funded Projects Office (also called the Institutional Review Board or IRB) prior to beginning work.  Instructions may be found on the CSUDH website.

**Early or timely submission of thesis material to the HUX Office and/or the student's mentor does not guarantee this material will be accepted and approved during the trimester of submission.

***If the student's first or second submission to Graduate Studies is rejected for failure to follow the required format, the student will be required to carry forward to the following trimester and resubmit his or her thesis/project at that time. The student will be required to maintain Continuous Attendance via HUX 600 for Fall and Spring trimesters (Summer trimester is exempted) and file a change of Graduation Date form/fee to move his or her graduation date.

Additional Notes:

NOTES:
• Students are responsible for maintaining Continuous Attendance via course enrollment or enrollment in HUX 600 during both Fall and Spring trimesters until informed of the final signoff by the Graduate Studies Office. (No enrollment is required during Summer.)

• Thesis signature (approval) page is retained in the HUX Office, except when being routed to faculty members with the thesis or for replacement signatures.